Tournament Listing and Publication Rules

Effective Date: June 17, 2025

Last Updated: June 17, 2025

These Tournament Listing and Publication Rules apply to any organizer, academy, coach, user, or authorized representative who creates, drafts, submits, publishes, edits, promotes, or manages a tournament listing on Grip Culture.

By creating or publishing a tournament listing on Grip Culture, the organizer confirms that all tournament information is accurate, current, truthful, authorized, and not misleading.

Grip Culture provides software tools that allow organizers to create, publish, manage, and display tournament information. Grip Culture does not operate, supervise, insure, promote, guarantee, or financially back organizer-created tournaments unless Grip Culture expressly states otherwise in writing.

1. Adult Organizer Requirement

Grip Culture user accounts are only available to individuals who are at least 18 years old.

By creating, submitting, publishing, or managing a tournament listing, the organizer confirms that:

  • They are at least 18 years old.
  • They are authorized to create and publish the tournament.
  • They are authorized to represent the tournament organizer, academy, company, brand, venue, or organization connected to the listing.
  • They accept responsibility for the tournament listing and all information submitted through their account.

Minors may not create their own Grip Culture user accounts or publish tournament listings through Grip Culture.

2. Accurate Tournament Information

The organizer is solely responsible for making sure the tournament listing is complete, accurate, current, and truthful.

Tournament listings must accurately state, when applicable:

  • Tournament name.
  • Organizer name.
  • Organizer contact information.
  • Tournament date.
  • Tournament time.
  • Venue name.
  • Venue address.
  • City, state, and country.
  • Tournament format.
  • Divisions.
  • Age categories.
  • Weight categories.
  • Rank or belt categories.
  • Ruleset.
  • Registration opening date.
  • Registration deadline.
  • Bracket release information.
  • Schedule information.
  • Check-in information.
  • Weigh-in information.
  • Refund policy.
  • Cancellation policy.
  • Payment instructions.
  • External payment provider, if used.
  • Prizes, medals, awards, or ranking benefits, if advertised.
  • Any material limitations, restrictions, requirements, or conditions.

Organizers must update tournament listings promptly if any material information changes.

3. Venue and Location Authorization

The organizer is solely responsible for ensuring that the tournament venue, address, date, time, and location information are accurate and authorized.

Organizers may not publish a tournament listing using a venue, academy, gym, school, convention center, arena, public facility, or private location unless they have proper authorization or a reasonable good-faith basis to use that venue for the event.

Grip Culture may request proof of venue authorization, reservation, rental agreement, written permission, insurance, permit, or other documentation.

Grip Culture may hide, restrict, suspend, or remove a tournament listing if the venue cannot be reasonably verified or if there is a dispute regarding venue authorization.

4. No False or Misleading Listings

Organizers may not create, publish, promote, or manage false, deceptive, incomplete, fraudulent, unauthorized, or misleading tournament listings.

Prohibited listing conduct includes, but is not limited to:

  • Publishing a tournament that does not exist.
  • Publishing a tournament the organizer does not intend to operate.
  • Publishing a tournament without venue authorization.
  • Claiming false academy, federation, sponsor, team, or brand affiliation.
  • Claiming false partnership with Grip Culture.
  • Claiming false approval, endorsement, sponsorship, certification, or supervision by Grip Culture.
  • Advertising prizes, medals, awards, rankings, titles, cash prizes, benefits, or services that will not be provided.
  • Using fake organizer names.
  • Using fake tournament history.
  • Using fake athlete registrations.
  • Using fake brackets, divisions, or results.
  • Misrepresenting registration limits, deadlines, refunds, or cancellation terms.
  • Misrepresenting payment terms.
  • Providing misleading external payment instructions.
  • Hiding important conditions from participants.
  • Using unauthorized photos, logos, trademarks, academy names, federation names, or intellectual property.
  • Creating listings that impersonate another tournament, organizer, academy, federation, brand, or person.

5. Required Organizer Disclosures

Before publishing a tournament, the organizer must provide clear and accurate information about the event.

If the tournament charges a registration fee, the organizer must clearly disclose:

  • Who is collecting the payment.
  • Whether payment is collected by Grip Culture or externally by the organizer.
  • The payment amount.
  • Any additional fees.
  • The payment deadline.
  • Refund policy.
  • Cancellation policy.
  • Payment provider or payment method.
  • Organizer contact information.
  • Any material restrictions or conditions.

If the organizer uses an external payment link, the organizer must comply with the Organizer External Payments and Tournament Responsibility Policy.

6. External Payment Links

Grip Culture does not collect athlete registration payments for organizer-created tournaments unless expressly stated otherwise in writing.

If a tournament listing includes an external payment link, QR code, website, invoice, direct transfer instruction, cash payment instruction, or third-party checkout, the organizer is solely responsible for that payment method.

Grip Culture may require an External Payment Warning to be shown before a user opens an external payment link.

Grip Culture may remove external payment links if they appear suspicious, misleading, incomplete, unsafe, unauthorized, fraudulent, or inconsistent with platform policies.

7. Minor Athletes and Managed Athlete Profiles

Grip Culture does not allow minors to create their own user accounts.

Minor athletes may appear through managed athlete profiles created or managed by authorized adults.

If a tournament accepts minor athletes, the organizer is solely responsible for complying with all applicable requirements related to minors, including:

  • Parent or guardian authorization.
  • Managed athlete authorization.
  • Waivers.
  • Medical clearance where applicable.
  • Emergency contact requirements.
  • Age divisions.
  • Safety rules.
  • Venue rules.
  • State and local legal requirements.
  • Any required consent or release forms.

The organizer may not represent that Grip Culture has verified parental consent, legal guardianship, medical clearance, waiver validity, or minor athlete eligibility unless Grip Culture expressly states otherwise in writing.

8. Tournament Status and Updates

Organizers must keep tournament status accurate.

If a tournament is postponed, canceled, rescheduled, moved, sold out, closed for registration, changed materially, or otherwise affected, the organizer must update the listing promptly.

Material changes may include:

  • Date change.
  • Venue change.
  • City or country change.
  • Schedule change.
  • Registration fee change.
  • Refund policy change.
  • Cancellation policy change.
  • Ruleset change.
  • Division change.
  • Organizer change.
  • Payment link change.
  • Major operational changes.
  • Safety-related changes.

Grip Culture may add notices, warnings, labels, or restrictions to tournament listings when appropriate.

9. Cancellation and Postponement Information

If a tournament is canceled or postponed, the organizer is solely responsible for notifying participants, coaches, academies, parents, guardians, vendors, venues, sponsors, referees, staff, and any other affected parties.

The organizer is solely responsible for refund handling, credit handling, replacement event arrangements, or other remedies connected to money collected outside Grip Culture.

Grip Culture is not responsible for refunds, credits, chargebacks, failed services, cancellation disputes, postponement disputes, or participant complaints related to payments collected externally by the organizer.

10. Publication Does Not Equal Verification

Publication of a tournament listing on Grip Culture does not mean that Grip Culture has verified, approved, endorsed, sponsored, certified, supervised, insured, or guaranteed the tournament.

Grip Culture may review tournament listings, but Grip Culture is not obligated to verify every listing before publication.

Users, athletes, parents, guardians, coaches, and academies should independently review tournament information before registering, paying, traveling, or participating.

11. Grip Culture Review Rights

Grip Culture may review tournament listings before or after publication.

Grip Culture may request additional information from the organizer, including:

  • Organizer identity verification.
  • Organizer contact verification.
  • Proof of venue authorization.
  • Proof of tournament legitimacy.
  • Proof of refund policy.
  • Proof of cancellation policy.
  • Proof of insurance.
  • Proof of permits.
  • Proof of sponsor authorization.
  • Proof of academy authorization.
  • Proof of federation authorization.
  • Proof of permission to use names, logos, images, or trademarks.
  • Proof of payment link ownership.
  • Proof that the external payment page is controlled by the organizer or authorized payment provider.

Failure to provide requested information may result in delay, restriction, hiding, suspension, rejection, or removal of the tournament listing.

12. Grip Culture Removal and Restriction Rights

Grip Culture may hide, restrict, unpublish, suspend, remove, modify, label, or limit any tournament listing at any time if Grip Culture believes the listing may create risk for users, minors, athletes, parents, guardians, academies, organizers, the public, or the platform.

Reasons may include, but are not limited to:

  • False information.
  • Misleading information.
  • Incomplete information.
  • Fraud concerns.
  • External payment concerns.
  • Refund complaints.
  • Venue disputes.
  • Organizer identity concerns.
  • Safety concerns.
  • Minor athlete concerns.
  • Intellectual property concerns.
  • Unauthorized logos or names.
  • Impersonation.
  • Abuse reports.
  • Legal concerns.
  • User complaints.
  • Repeated organizer misconduct.
  • Platform misuse.
  • Violation of any Grip Culture policy.
  • Violation of applicable law.

Grip Culture may take action with or without prior notice when immediate action is necessary.

13. Tournament Listing Warnings

Grip Culture may add warnings, labels, or notices to tournament listings, including but not limited to:

  • Pending review.
  • Venue not verified.
  • External payment link.
  • Organizer payment handled externally.
  • Reported by users.
  • Under investigation.
  • Canceled.
  • Postponed.
  • Suspended.
  • Removed.
  • Payment warning.
  • Refund warning.
  • Organizer verification required.

Warnings may be added, changed, or removed at Grip Culture’s discretion.

14. Organizer Communication Duties

The organizer must provide and maintain accurate communication channels for participants.

The organizer is responsible for responding to questions, complaints, payment issues, refund requests, schedule questions, division questions, minor athlete questions, academy questions, and event operation questions.

If Grip Culture receives complaints that the organizer is not responding, Grip Culture may restrict, hide, suspend, or remove the tournament listing or organizer account.

15. Intellectual Property and Branding

Organizers may only use names, logos, photos, videos, trademarks, graphics, academy names, federation names, sponsor names, or brand assets that they own or are authorized to use.

Grip Culture may remove or restrict tournament listings that appear to infringe intellectual property rights or impersonate another person, tournament, academy, federation, company, or brand.

The organizer is solely responsible for any claims related to unauthorized use of intellectual property or branding.

16. Prohibited Content

Tournament listings may not include content that is:

  • Fraudulent.
  • Deceptive.
  • Misleading.
  • Illegal.
  • Harassing.
  • Threatening.
  • Hateful.
  • Discriminatory.
  • Sexually explicit.
  • Exploitative.
  • Unsafe.
  • Violent outside legitimate combat sports context.
  • Invasive of privacy.
  • Infringing.
  • Unauthorized.
  • Defamatory.
  • Spam.
  • Malware.
  • Phishing.
  • Designed to collect payment deceptively.
  • Designed to impersonate Grip Culture or another party.

17. Results, Brackets, and Rankings

If the organizer uses Grip Culture tools for brackets, results, medals, rankings, or team scores, the organizer is responsible for entering accurate information.

Organizers may not manipulate brackets, results, medals, rankings, wins, losses, submissions, scores, athlete data, academy data, or tournament history.

Grip Culture may correct, remove, restrict, or investigate tournament results if manipulation, fraud, error, abuse, or disputes are reported.

18. Reports and Complaints

Users may report tournament listings that appear fraudulent, misleading, unsafe, unauthorized, canceled, suspicious, or inaccurate.

Grip Culture may review reports and take action at its discretion.

Grip Culture is not required to mediate every dispute between participants and organizers, but may take platform action when a tournament listing creates risk for users or the platform.

19. Records and Evidence

Grip Culture may preserve records related to tournament listings, including:

  • Listing creation date.
  • Listing edits.
  • Organizer account information.
  • IP address.
  • User agent.
  • Payment link records.
  • External payment warning acceptance records.
  • Policy acceptance records.
  • Reports and complaints.
  • Organizer responses.
  • Tournament status changes.
  • Publication history.
  • Removal or suspension actions.
  • Communications with Grip Culture.

These records may be used for fraud prevention, dispute review, legal compliance, safety review, chargeback response, policy enforcement, or platform integrity.

20. No Guarantee of Visibility

Grip Culture does not guarantee that a tournament listing will receive traffic, registrations, ranking exposure, academy participation, athlete participation, search placement, promotion, or revenue.

Grip Culture may change search, ranking, discovery, visibility, featured placement, and listing display rules at any time.

21. Relationship to Other Policies

These rules work together with:

  • Grip Culture Terms of Service.
  • Grip Culture Privacy Policy.
  • Organizer External Payments and Tournament Responsibility Policy.
  • Organizer Paid Services and Subscription Policy.
  • External Payment Warning for Participants.
  • Academy Registration and Verification Policy.
  • Any checkout, subscription, or plan-specific terms.

If another written agreement signed by Grip Culture applies to a specific organizer, that signed agreement controls only where it expressly conflicts with these rules.

22. Acceptance

By creating, submitting, publishing, editing, or managing a tournament listing, I confirm that:

  • I am at least 18 years old.
  • I am authorized to publish and manage this tournament listing.
  • The tournament information is accurate, current, truthful, and not misleading.
  • I have authorization to use any venue, academy name, brand, logo, sponsor, image, or intellectual property included in the listing.
  • I am solely responsible for tournament operations, communications, safety, refund terms, cancellation terms, payment links, external payments, and participant issues.
  • I understand that publication on Grip Culture does not mean Grip Culture verifies, operates, endorses, sponsors, insures, guarantees, or supervises the tournament.
  • I understand Grip Culture may hide, restrict, suspend, label, or remove my tournament listing if it violates these rules or creates risk for users or the platform.
  • I accept the Tournament Listing and Publication Rules.